Privacy and Security

  1. EMAIL TAX DETAILS - PRIVACY NOTICE
    1. This notice is provided by Carmen Data Limited (company number 4362859 ) of Garden Office, 142B Whiteladies Road, Bristol BS8 2RS "we", and is addressed to users of the "Email tax details" feature on the Kia UK Limited website. It applies both during and after contact with us.
    2. This notice relates to personal information about you from which you can be identified. We refer to this information throughout this notice as "personal data".
    3. We are the controller of any personal data processed via the "Email tax details" function. This means that we are responsible for deciding how we hold and use personal data about you. As a controller we use (or 'process') the personal data we hold on you in accordance with this notice.
    4. We take our data protection responsibilities seriously and this notice reflects the obligations set out in the UK Data Protection Regulation tailored by the Data Protection Act 2018 ("UK GDPR"), General Data Protection Regulation (EU Regulation 2016/679) ("GDPR") where applicable and any laws in England giving effect to its provisions.
    5. If you need to contact us in connection with our processing of your personal data, then you can do so by contacting our Data Protection Officer at [email protected] or by post to Data Protection Officer, Carmen Data Ltd, 142B Whiteladies Road, Bristol BS8 2RS
  2. PRINCIPLES OF DATA PROTECTION
    1. The UK GDPR requires that the personal data we hold about you must be:
      1. used lawfully, fairly and in a transparent way;
      2. collected only for valid purposes that we have clearly explained to you and not used in any way that is incompatible with those purposes;
      3. relevant to the purposes we have told you about and limited only to those purposes;
      4. kept only as long as necessary for the purposes we have told you about; and
      5. kept securely.
  3. PERSONAL DATA
    1. We will obtain your email and the email address of the intended recipient of the car and tax details, along with any message that you choose to send.
    2. The sender and receiver emails are required to process the sending of the email.
    3. We reserve the right to view emails at the time of transmission to check that the data is being correctly processed.
    4. Otherwise we will not use the data in any way, or pass it on to others. For instance no personal data will be issued to Kia UK Ltd.
    5. All data is stored for 6 months on secure back-up servers, before being deleted.